Re: Lunch during conference

[Pockey Lam <pockeylam gnome org>]

I think it will be fair to those who paid for the registration fee if we will only provide lunch coupons to every paid registrants, speakers, MCs and volunteers.

For participants who get free registration, we can give them guidance and suggest them to eat in the canteen. We should announce that right before the every lunch break.  It's a good idea to ask canteen to provide food in advance, we can advice them the number of registrants in advance.

As Akhil mentioned that in the previous meeting, there will be a cricket competition in the afternoon of April 3rd, and most participants would like to go back home to watch TV :-(   Hence, most likely we will stop the conference right before lunch at 1pm, (by doing so, all talks (except keynotes that will be 1 hour each) will have 45 mins.  In this case, we don't need to arrange any lunch for any participant. And most likely our party with speakers will start from lunch time as well. What do you think?

Pockey

On 03/19/2011 03:55 PM, Akhil Laddha wrote:

Hi all,
        Before we go to caterer to collect logistics, we want to know
opinion of committee. This is for two conference days (April 2,3).

Do we want to provide free food to all participants or free food to only
those who would register online and would have paid registration fee ?

In case if we don't want to provide free food to other participants (who
have got free passes to attend conference), we would still make
arrangement to pay and eat for free participants.

I have asked canteen committee of Novell for pricing and they said
decent food will cost around $2 per person. Besides proper food, Parag
suggested we can have stall of Indian fast food so it will give option
to participants to go for cheaper food in case we don't provide free
food to all participants. Fast food item will cost less than $1.

We are planning to arrange tea/coffee for two times in a day.

In case if we want to arrange food on April 1 as we will have student
training session, we will have to plan in advance.

Same arrangement, we will provide lunch coupons to every paid registrants, speakers, MCs and volunteers.

Please let us know your thoughts.

Thanks,
Akhil

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