Fwd: [travel] Travel assistance applications to attend to GUADEC

[Emily Chen <emilychen522 gmail com>]

For the travel policy, we should do the same as GUADEC. 

1. get a estimated budget
2. send to Board and travel to approve the budget
3. Announce it 
4. Start to accept application and confirmation

We only have one month to go. The early we do , the cheaper flight we will get, and the more speaker we will have. 

-Emily

---------- Forwarded message ----------
From: Germán Póo-Caamaño <gpoo gnome org>
Date: 2012/5/7
Subject: [travel] Travel assistance applications to attend to GUADEC
To: foundation-list gnome org
Cc: guadec-list gnome org, travel-committee gnome org, gnome-women-list gnome org, desktop-devel-list gnome org


Dear hackers,

As you may know, the GNOME Foundation provides travel sponsorships to
individuals who want to attend GUADEC and need financial assistance.

We are happy to announce the Travel Committee is ready to receive
applications for sponsorships to attend to GUADEC 2012.  This year,
GUADEC is being held in the Faculty of Computer Science at the
University of A Coruña, in the beautiful city of A Coruña (Spain), from
Thursday 26th July until Wednesday 1st August.

The instructions are detailed at http://live.gnome.org/Travel
Please read them carefully.

Deadline: May 16, 2012, 23:59 UTC.  You can start sending your
applications now!

Some additional comments:
     * Any information you send to the Travel Committee will be
       private.
     * Asking for sponsorship *does not* guarantee you will get
       sponsored.
     * A good application with good information will be processed
       faster.
     * If you need help with accommodation, the Travel Committee will
       handle it directly with the organization.  You should state that
       you need accommodation, and leave the cost blank.
     * Always choose the most economical option whenever possible.
       People who need travel sponsorship, should look for the best
       price (e.g. through a service like kayak.com).  If the Travel
       Committee finds a cheaper price, that will be the price
       considered during the   evaluation.
     * If you are applying to a Google Summer of Code program (as
       student or mentor) you should mention it in your application.
     * GSoC students usually get a percentage of their GUADEC expenses
       covered.
     * If you submitted an abstract to be presented at GUADEC, you
       should mention it in your application.  Preference will be given
       to people giving presentations at GUADEC.
     * The travel committee will cross check with the GUADEC paper
       committee the talks that have been accepted, so as long as you
       let us know you submitted one, there is no need to follow up.
     * The Travel committee should reply back about receiving your
       application within 2-3 days. After that we would accumulate all
       the sponsorship requests and process them together. So please do
       not panic if we take some time to reply on the status.
       Affirmative/Negative you would surely get a response.
     * If you need an invitation letter, you must clearly state your
       contributions and name at least two fellow hackers that can
       directly support your requirement.
     * No personal emails. Please keep travel-committee Cc'ed on all
       your replies.

You can find us in the #travel channel at irc.gnome.org.

Kind regards,

--
Germán Póo-Caamaño
http://people.gnome.org/~gpoo/

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