#Engagemenet | Meeting Notes Feb-26-2016

[Cassandra Sanchez <cassandra s 18 gmail com>]

Hi All,

Thanks for joining our productive meeting today! Here are our meeting minutes from Friday February 26th, 2016: https://wiki.gnome.org/Engagement/TeamMeetings/26-FEB-2016. I'm also adding them below.
We hope you'll join the next meeting, on Friday March 4th, 2016 @ 17:00 UTC, on #engagement.

Thanks, and have a great weekend, everyone!

- Cassandra

Attended

    - Zana

    - Nuritzi

    - Allan

    - Adelia

    - Bastian

    - Sri

    - Cassandra

Wiki

•  - SF engagement put together a new structure

• - Allan’s advice: Learn syntax of how pages are written; Start off small, make small edits before creating new pages

•  

• Action Items:

• - @bastian, @nuritzi will work on a prototype next week

Release 3.20

•  - Need more people if possible to write release notes

•  - March 26th: SF Release Party

•  - invite people interested in learning about gnome/open source

•  - have people join engagement team

•  - can see if anyone is interested in learning how to write release notes

•  - Sri joined GNOME writing the week in review, this could be a good exercise to attract newcomers and help them understand what is going on

•  - Need to coordinate on March 26th to publish everything at once and organize who will be online at that time to coordinate

•  - Video needs subtitles, how do we avoid a leak? 

•  - only share on owncloud

•  - share with a banner superimposed

•  - share in low res

•  - only share english subtitles and if necessary give out a screenshot for context

•  - Ideally have translations in 2 weeks before release

• 
  

• Action Items:

•  - @allan will coordinate on March 26th w/ release & engagement teams to organize who will be online

•  - Need to find someone online for each social media channel to post at the same time and monitor comments/questions

• Social Media: Release

•  - Release is Wednesday March 23rd (release in europe in afternoon)

•  - Hackathon March 5th in SF

•  - Ramp up marketing of release; build up frequency

•  - don’t want to go quiet after the release- try to keep the excitement going

• 
  

• Action Items:

•  - @allan will put together notes of what to keep in mind (some information on style too))

•  - @adelia, @sri will sync up with Allan about writing and contributing to release notes

Social Media: GUADEC

•  - Ben posted etherpad of press release of guadec: https://etherpad.gnome.org/p/guadec_anoucement

• 
  

• Action Items:

•  - @nuritzi will look over etherpad of press release for guadec dates after this meeting

•  - @sri post to twitter

•  - @bastian post to g+

•  - @nuritzi post to facebook

Friends of GNOME Redesign

•  - Just did redesign a few days ago, but want new members to have input and shape it

• 
  

• Action Items:

•  - @everyone let Allan know via IRC know if you have any comments or suggestions, feedback is welcome!

•  - @zana and @steve will let engagement know when the next meeting is so newcomers can join

Linux Fest Northwest & Vienna

•  - Linuxfest northwest: https://www.linuxfestnorthwest.org/2016

•  - Linuxwochen Vienna, Austria http://www.technikum-wien.at/en/

•  - Hackfest at Linuxfest Northwest (one of 2 big free software open source conferences); attending is free; 3,000 people come; American FOSDEM

•  - Can promote LAS GNOME @Linuxfest & @Linuxwochen

•  - Christian & Sri will attend Linuxfest Northwest

•  - Trying to get a German hacker to give a talk @Linuxwochen

•  - Goal: get GNOME exposed

•  - Want to get t-shirts or promotional materials for people that hack or fix bugs, give them out as rewards

•  - Funds? May want to request an engagement team budget for next year

•  - Stickers & t-shirts; stickers for Sri, Zana, Bastian, Toby, Kat, Siska, Julita (leftovers can be taken to GUADEC)

• Action Items:

•  - research printing & costs for stickers (online sites)

•  - @zana to talk to sri about requesting funds from the board

•  - @sri to ask florian and toby if they want to give talks @Linuxwochen

•  - @aday to send a note to the foundation list to ask about giving talk in Vienna

•  - @engagementSF create events calendar and create a process for requests to add to & maintain calendar

Annual Report

•  - Everyone is busy with release; Adelia expects activity to ramp up after release

•  - March 15th is a soft deadline, but it will be good to agree on a hard deadline with the authors ahead of time

•  - Hard deadline March 31st?

• 
  

• Action Items: 

•  - @aday and @adelia to sync up over hard deadline

Notes for newcomers on the release:

Release happens every 6 months (1 in spring, 1 in fall)

Contains: news items (on websites), screenshot pack (zip file full of screenshots), video (by bastian), release notes

release notes (biggest piece of work)

•  - several pages, a lot of text, very detailed, describes features, but *user friendly*

•  - designed to talk to user, not too technical, less for the developer or the hacker

•  - explains why it matters when you use the system, translate what the developer has done (technical jargon) into how its relevant for users

•  - information for release notes comes from developers who type all features into a wiki page. those are rough notes and a starting point. then, turn that into a more digestible, meaningful report. (https://wiki.gnome.org/ThreePointNineteen/ReleaseNotes)

•  - Translated by translation teams: deadline is 2 weeks before release

•  - Allan is main writer, but others contribute at times