= Minutes for Tuesday, July 18th, 2014, 16:00 UTC =
== Next meeting ==
* Tuesday, July 25th, 2014, all day at GUADEC
== Attending ==
* Ekaterina Gerasimova
* Rosanna Yuen
* Marina Zhurakhinskaya
* Andrea Veri
* Jeff Fortin
* Karen Sandler
* Sriram Ramkrishna
=== Regrets ===
* Tobias Mueller
=== Missing ===
== Board Meeting Agenda ==
* Election of officers
* President
* Jeff
* VOTE: +1 Marina, Kat, Sri; abstain Jeff, Andrea, Karen
* Andrea
* VOTE: +1 Marina, Karen; abstain: Jeff, Andrea, Kat, Sri
* Jeff is the president
* Vice president
* Useful to have a president or vice president or CFO based in the USA for signing paperwork
* Marina
* VOTE: +1 Andrea, Jeff, Karen, Sri, Kat; abstain Marina
* Marina is the vice president
* Secretary (also discuss time period for publication of minutes)
* Andrea
* VOTE: +1 Kat, Karen, Marina, Sri, Jeff; abstain Andrea
* Andrea is the secretary
* Vice secretary
* no nominations, ask Tobi
* Treasurer
* Kat
* VOTE: +1 Karen, Marina, Sri, Jeff, Andrea; abstain Kat
* Kat is the treasurer
* Finalizing the meeting time for the new Board
* Friday and Thusdays are best days
* 16:00 UTC on Friday is best
* Re-evaluate when the daylight savings time comes in
* Monthly financial update
* Monthly update
* Many invoices paid.
* All invoices for 2014 have been sent out. Additional income will only come from donations.
* Planned spending
* GNOME.Asia reimbursements (approx. $15000)
* VOTE: +1 Marina, Jeff, Kat, Andrea
* Accessibility campaign invoice $30000
* VOTE: +1 Kat, Marina, Jeff, Andrea
* OPW travel reimbursements
* Suggestions
* Reimburse interns without vote if all corresponding invoices are paid
* Reimburse interns without vote if only the corresponding invoice is paid
* Discuss at GUADEC in more detail
* VOTE: reimburse USD 500 each to Brena Monteiro (Wikimedia) and Sara Mansouri (Mozilla) for
travel to internship-related events?: +1 Kat, Marina, Karen, Jeff, Andrea
== Discussed on the mailing list ==
* Privacy campaign
* Visa fees reimbursements
* Anti-harassment policy (a Code of Conduct for GNOME events)
* Funding for yearbooks
* Anti-harassment policy
* The organisers proposed the same policy as for FOSDEM
* Marina proposed a longer, more specific policy
* VOTE: +1 Marina, Jeff, Karen, Andrea, Sriram; -1 Kat
* OPW travel reimbursement for Maja Frydrychowicz (Mozilla)
* VOTE: +1 Marina, Karen, Jeff, Andrea, Sri, Kat
* Practice agreement for an intern's university
* Partnership opportunity for dotCSS
* GNOME Privacy Policy
== Completed Actions ==
* Andreas, Joanie to draft thank you letters to our donors (obsolete)
* Andreas to ask Karen and Pam how much we should disclose to the community about the ongoing discussion
with Groupon
* Kat to contact Karen and Pam about the trademark use request from Carol Hanson
* Marina to contact the GNOME.Asia local team on their current budget (done long ago)
* Rosanna to contact Emily about the state of the GNOME.Asia payment (done long ago)
== Pending action items ==
* All Directors to reply Andreas's/Kat's email on board list about visa fees reimbursements
* Andreas to put together a GNOME supporter card for our donors
* Andreas to investigate the GNOME gifts situation
* Emmanuele to send Zana and Tobi an update on FoG donors gifts
* Emmanuele to draft a date and time for the post-release meeting
* Joanie to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
* Joanie and Karen to meet and discuss about the photography policy for GNOME events
* Kat to create a private wiki page on the web services accounts holders and passwords
* Allan and Kat decided to go for a private git account instead for security reasons
* Kat to draft a proposal for a privacy policy for review
* Kat to draft a contract template for future use organizations for which we handle money
* Karen to write the Privacy policy for GNOME services
* Karen will look at gnome-software privacy issues from a legal standpoint
* Tobi to continue pursuing the fund collection in Europe
* Tobi to draft a new WHS agreement after the feedback from the board
* Tobi to talk to Andrea to move the !PayPal data extraction scripts over to the GNOME infrastructure
* Sri to investigate better uses of adsense/adwords on the GNOME websites
* Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
* Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
* Zana to check the inventory of merch she has in storage (low priority)
--
Cheers,
Andrea
Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman
Homepage: http://www.gnome.org/~av
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