= Minutes for Wednesday, August 26th, 2015, 19:00 UTC =
Next meeting date Tuesday, September 1st, 2015, 19:00UTC
== Attending ==
* Shaun McCance
* JF Fortin T.
* Allan Day
* Cosimo Cecchi
* Rosanna Yuen
* Christian Hergert
* Ekaterina Gerasimova
== Regrets ==
* Andrea Veri
== Missing ==
== Board meeting ==
* User data manifesto - we really need to decide whether GNOME is going to endorse the user data manifesto
2.0 - they will be launching on 28 August.
* General consensus that we want to support it
* Not a binding support, but an endorsement
* VOTE: endorse the manifesto. +1 Allan, Christian, Shaun, Cosimo, Kat. Jeff abstained.
* ACTION: Allan will relay some of our concerns to Frank (main promoter behind this)
* For future communication, engagement team will be part of the conversation
* When will our standing weekly meetings be?
* Andrea can only do evenings
* We don't want to do evenings on Fridays as it'd be cruel for Europeans
* Can't do Thursdays either
* Tuesdays at 19:00 UTC would work but we'd have to stick to an hour
* ACTION: Most consensus on Tuesday, we'll shoot for that
* GUADEC 2016
* Review work in progress bids for 2016/17.
* Karlsruhe (Moira Schuler and Benjamin Berg)
* Lyon (Bastien Nocera involved)
* Possibly more interested for 2017 than 2016
* Manchester (Sam Thursfield and Alberto Ruiz involved, also Allan Day and Javier Jardon)
* Also most likely for 2017 since Sam is not around summer 2016
* Local government has money available to promote conferences in the area
* Let's buy a Spanish town!
* Should we colocate with other conferences like Flock and openSUSE?
* It could be a possibility, perhaps for 2016
* Stronger preference for Flock as opposed to Akademy
* Flock might alienate people coming from non-RH systems
* Might be a bit of a touchy topic politically and would need to also get in touch with other
organizations
* Flock is in Europe only every other year
* ACTION: Allan get in touch with Lyon organizers and understand what their plans are
* Should we extend the bid deadline (probably yes)? If so, when until?
* VOTE: extend deadline 1 month. +1 Cosimo, Allan, Christian, Shaun, Jeff, Kat
* We'll change the current deadline to be the intent of bids
* Communicate that bid proposals should have also an ETA
* How to encourage other bids?
* Should we ask for intentions to bid?
* ACTION: Shaun to communicate and encourage people to submit an intent of bid
* Perhaps once we have an intention we can talk people into moving it early on year
* Karlsruhe is hoped to provide a bid for 2016, but we need to have a backup plan in case it falls through.
What should this be?
* Co-locate with another conference would be the most likely option, since we wouldn't be able to organize
a conference "remotely"
* Ask Linux Foundation to organize for us, but would need to pay a lot of money
* ACTION: Christian to contact Linux Foundation to understand costs of co-location
* Let's brainstorm other alternatives
* We should bring the problem publicly to the community if no progress is made in 2/3 weeks
* Google Play account.
* Who holds the master keys to sign apps as GNOME? release-team sounds most likely candidate
* Consensus this is a good idea, but board does not involve themselves into technical matters. Does
release-team hold credentials typically?
* None of us has been on the release-team, so don't know
* ACTION: Cosimo to get in touch with release-team about the matter
* Privacy funds - should we use the privacy money to try and have a privacy hackfest at Boston Summit?
* Privacy hackfest sounds like a good idea, but need to have good agenda ahead of time
* Funds are $20k
* Hackfests are usually bottom-up but in this case we raised funds, so would be more appropriate for the
Board to be proactive
* Another option would be to do it together with next West Coast summit
* Would also like to involve people from EFF in this
* ACTION: Christian to come up with a group of people and proposal for Privacy Hackfest the Board can vote
on
* Alternative would be bounties; previous Board already agreed upon doing bounties, but not exclusively.
Would need to revert the vote.
* VOTE: we don't officially say we use money for bounties. +1 Shaun, Christian, Allan, Cosimo -1 Kat
Abstained Jeff
* There is a page on the wiki with some bounties already, but they haven't been advertised yet
* Move discussion to the list
--- deferred ---
* Trademark-infringing swag (mousepads)
* http://amazon.co.uk/Abstract-Designer-Colourful-Anti-Slip-Compatible/dp/B0080CYAD8/
* A quick Google image search returns no other occurrences on the web at first glance
* General consensus seems to be that we need to enforce the trademark in this case. Next steps?
* Update on ED search.
* Update on annual report.
* Logo usage request for tshirts.
* Discussion of rolling agenda.
== Discussed on the mailing list ==
* VOTE: proposal to remove wire info from our FoG page
* Printing a fraudulent check was easily possible as the "Other ways to donate" web page
(under the "Donate by bank wire transfer) contained enough details about the GNOME Foundation bank
account
* Wires are rarely used as they usually have an higher cost than checks, especially when sent domestically
* VOTE: +1 Jeff, Cosimo, Kat, Shaun, Allan
* VOTE PASSED
* Rolling agenda/task tracking
* Allan started revisiting how agendas and minutes get together before and during every Board meeting
* His proposal is available at: https://wiki.gnome.org/AllanDay/BoardTaskTracking
* VOTE: Budget travel increase for the Open Help Sponsorship
* Allocated budget (of 6000 USD) for the Travel Committee was approved by the Board already and had this
specific conference in mind
* The Board was asked to revise the budget by additional 1773 USD (from 6000 USD to 7,773 USD)
* The proposed participants for the event stated they won't be able to attend the conference without a
travel subsidy.
* VOTE: +1 Jeff, Christian, Cosimo, Allan. Shaun and Kat abstain.
* Google Play account
* Ankit has been developing an Android App during GSoC 2015:
https://wiki.gnome.org/Outreach/SummerOfCode/2015/Projects/Ankit_GPSSharing
* A GNOME Foundation account is currently missing to properly register the app
* The app is currently GPLv2 licensed
* The owner of the app will be the GNOME Foundation
* Ankit is offering his help to keep maintaining the app after the end of his internship
* Christian raised an interesting point about how the signing key for the app is maintained
* Kat pointed out that the app still does not have a target in mind, is it going to be the Foundation
membership or any GNOME Account owner?
* The matter is still being discussed by the Board, the requestors and the Release Team
== Completed actions ==
== Pending action items ==
* Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using
kanboard
* Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own
contacts and record them on the wiki.
* Create a webpage for prior pants winners (Shaun and Allan)
* Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call
on the 4th
* Allan to follow up with Oliver Propst on Anual Report
* Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a
proposal to the board
* Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered
final over all the GNOME yearly events
* Kat to draft a proposal for a privacy policy for review
* Kat to draft a contract template for future use organizations for which we handle money
* Kat to propose privacy bounty T&C/rules for review
* Andrea to write the Privacy policy for GNOME services
* Allan will look at gnome-software privacy issues from a legal standpoint
* Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
* Christian to investigate the GNOME gifts situation
* Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
* Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a
sysadmin
--
Cheers,
Andrea
Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman
Homepage: http://www.gnome.org/~av
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