= Foundation Board Minutes for Tue, September 5th 2017, 17:00 UTC =
Next meeting date Tue, September 12th 2017, 17:00 UTC
== Attending ==
 * Alexandre Franke
 * Carlos Soriano
 * Zeeshan Ali
 * Nuritzi Sanchez
 * Meg Ford
 * Rosanna Yuen
 * Neil McGovern
 * Allan Day
 * Cosimo Cecchi
== Regrets ==
== Missing ==
== Agenda for 2017-09-05 ==
 * Foundation hackfest - has everyone submitted their travel requests?
 * Review ongoing items
== Minutes ==
 * Foundation hackfest - has everyone submitted their travel requests?
 * Not yet
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
 * Mexico workshop
 * 2017-08-29
  * Was supposed to start yesterday, has been delayed.
 * GUADEC 2017 accounts
 * ACTION: Allan talk to GUADEC organizers to get a report
 * Budget for release parties
 * VOTE: grant $500 to the engagement team for the 3.26 release parties, to be administered by Nuritzi
  * +1 unanimous
 * ACTION: Nuritzi to write a report about the usage of previously allocated funds
 * ACTION: Nuritzi to advertise the budget to the relevant channels (we suggest foundation-list, the engagement blog, and social media)
 * Foundation hackfest
 * 2017-08-15
  * Berlin on Oct 5th-8th seems the most likely to work for the most of us.
  * ACTION: Cosimo to send a follow up on the list
 * 2017-08-22
  * Accommodation needs to be decided
  * Dates confirmed: Friday 6th through Sunday 8th.
  * VOTE: send Neil and Rosanna to the hackfest
  * +1: Cosimo, Nuritzi, Allan, Alexandre. Abstained: Zeeshan. VOTE PASSED.
  * ACTION: Nuritzi to create a private agenda for the Board Hackfest
 * 2017-08-29
  * Travel assistance requests for Foundation Hackfest
  * Only 3 directors have made their requests so far
  * Needs to be done ASAP
 Â
 * Engagement team committee for funds
 * The committee would allocate small budgets for events like release parties
 * Board to vote on this once we have a list of volunteers and a description of the committee's role
 * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email
 * The design is not optimal, could use some tweaking but it’s alright.
 * ACTION: Allan to write recommendations for next year
  * 2017-07-11 - Allan still not done this. Sad face.
 * GUADEC 2017 finance request
  * The board wishes to make this a more straightforward process in the future
  * ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
 * Foundation support for Flathub
 * 2017-05-09
  * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
  * ACTION: Neil to connect to Luis
 * 2017-05-16 - Exact questions to ask Luis are being worked up
 * 2017-06-06 - Questions sent to Luis, being looked at.
 * 2017-09-05 - Being passed to Karen now, discussions have stalled a little, Neil chasing up
 * Hackfest process documentation
 * 2017-02-14
  * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
 * 2017-05-02
  * Nuritzi will work on this by end of May, check in then
 * 2017-09-05: Nuritzi updated the wiki about a week ago but we should go over this in Berlin.Â
 * Owncloud shared calendar for the board
 * 2016-08-10
  * Cosimo tested creating an event, but with mixed results
  * ACTION: Cosimo to take it on from here
 * 2017-03-07
  * Neil is looking into a similar calendar so will take over
 * 2017-07-26
  * (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted
 * 2017-08-19
  * Alexandre tested the shared calendar that Allan set up a while back on nextcloud, seems to work well
  * We are entering beta phase with some directors opting in
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
 * Dropping dates in copyright claims on our websites
 * 2016-12-06
  * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
 * 2016-12-20
  * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
 * 2017-01-24
  * Alexandre reached out to Creative commons
 * 2017-02-28
  * Alexandre will try alternative channels
 * 2017-05-02
  * We got a reply, Alexandre to follow up
 * 2017-05-30
  * Two options
  * Have terms of use on the website that state that linking to a page is sufficient attribution
  * Require contributors to assign their attribution to the GNOME Foundation
 * Privacy campaign funds
 * 2016-09-27
  * Draft is out for the Board to review and give feedback
  * ACTION: Cosimo to try and form a committee to review internship proposals
 * 2016-10-26
  * We are aiming for an internship round in spring 2017
 * 2017-07-26
  * Carlos and Zeeshan are taking this over -- the plan is still to do internships
 * Friends of GNOME
 * 2016-08-10
  * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
 * 2017-03-07
  * Allan will pass this on to Neil, and connect him to Tobi
 * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM
  * At sysadmin meeting at GUADEC
 * Paypal Giving Fund
 * Alexandre suggested in december 2015 to get us enrolled in the program
  * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
 * Zana tried to get us in sometime before may 2016, we never heard back.
 * 2016-09-06
  * ACTION: Zana to look into it
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
 * Contract template for future use organizations for which we handle money
 * Kat to draft this
 * Alexandre took over
 * 2017-07-26
  * This is close to being done
 * Privacy policy for GNOME services
 * Sysadmin Team's NDA should also be covered when dealing with this item
 * Kat or Allan to write up the policy
 * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
 * 2017-07-26
  * Allan is still working on this, but with low priority
== Discussed on the mailing list ==
== Completed actions ==
 * Travel committee budget, October 2017 - April 2018
 * Usually 20k/half year, can be increased later if needed
 * VOTE: approve $20k for that period
  * +1 unanimous
 * ACTION: Carlos to get back to the travel committee and update the budget in the file
 * 2017-04-09
  * Carlos sent an email to Travel Committee informing about 20k$ for next half fiscal year.
  * There is not need to update the budget spreadsheet since it was already using this budget.
 * GNOME.Asia budget request
 * Request for $13k. Includes travel, estimated at $9k.
 * VOTE: approve $13k as requested.
  * +1 unanimous
 * ACTION: Nuritzi to notify them and request an explanation for the difference with the hosting bid. - done on Aug 23rd
 * Liability insurance - still pending (see mail from 31st July)
 * Check again next week (August 8th)
 * ACTION: Rosanna to send insurance broker information for renewing General Liability and Directors and Officers Liability insurances. - done on Aug 24
