Meeting Minutes Published - April 1, 2010

From: Brian Cameron <brian cameron oracle com>
To: foundation-list <foundation-list gnome org>
Subject: Meeting Minutes Published - April 1, 2010
Date: Wed, 14 Apr 2010 18:04:22 -0500

The meeting minutes for the April 1st GNOME Foundation board meeting
is now published. Refer here:

http://live.gnome.org/FoundationBoard/Minutes/20100401

Other past board meetings are archived here:

http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of April 1st, 2010

Next Meeting

* April 15th, 2010

Attendance

* Diego Escalante Urrelo
* Brian Cameron
* Germán Póo-Caamaño
* Jorge Castro
* Rosanna Yuen
* Srinivasa Ragavan
* Stormy Peters
* Vincent Untz

Regrets

* Paul Cutler

Missing

Recurring Items

* Review past action items.
* Did each person with action items send their status reports to
the board list before the meeting?
* Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
* Make sure to start up the gobby server for better note taking.
* Update foundation.gnome.org website.

New Items

* When will Foundation board and advisory board meetings be held at
GUADEC?
o The board meeting - on Sunday.
o The advisory board meeting - on the Tuesday before the
conference.
+ ACTION - Stormy to confirm having the advisory board
meeting on the Tuesday before the conference with the
advisory board and confirm.
* Vote on the new Code of Conduct
o Add changes proposed by Brian and Murray and then vote.
o ACTION - Vincent - Announce that the new Code of Conduct is
approved
* Hackfest sponsorships
o Travel requests for the Marketing hackfest were approved by
the board.
o Codethink interested in sponsoring snacks at the PyGTK
hackfest.
* Finding a volunteer for the remaining Texas Instruments Zoom2
device.
o Three applications have been received.
o The board has not yet started the process of reviewing the
applications.
o ACTION - Brian to review the proposals for the TI Zoom2
project and start discussion with the board to make a
decision.
* Budget for Brazilian Events
o Brian sent Jonh Wendell an email requesting a more detailed
budget before decisions are made.
o Jonh Wendell is looking at how to increase sponsorships in
Brazil.
o ACTION - Brian follow up with Jonh Wendell and find out if
he needs anything soon for Brazilian event planning.
* Charles Kerr donated money to Friends of GNOME some time ago and
has not received his gift.
o On Rosanna's TODO list for next week.
* Board performance review and surveys
o ACTION - Diego to send out the performance review emails to
the board and start the process.
* Friends of GNOME Ruler
o In March we raised $5,173! Double what we got in February!
o People love the ruler.
o ACTION - Paul - When we reach the Friends of GNOME goal,
put a thank you banner up there instead. Save the ruler for
the next set of goals. Next time we should consider
counting badges, or number of subscribers so it is not
always just measuring money.
* Sysadmin hiring
o ACTION - Vincent will ping Bradley Kuhn to see if he can
lead the team to interview sysadmin candidates.
* Events in Africa
o FOSS Nigeria in Kano, Nigeria (April 23-25)
+ Luis de Bethencourt is now unable to represent GNOME
at this event.
+ Alberto Ruiz is now planning to represent GNOME.
+ Codethink would like a press release before and after
mentioning them.
o Idlelo, an open source event in Accra, Ghana (May 17-21).
+ Ben Konrath and Fernando Herrera will be representing
GNOME.
o ACTION - Vincent & Germán - To set up a meeting to plan for
upcoming events in Africa and ensure that Ben Konrath and
Alberto Ruiz can attend.
* Kudos to the GNOME community for a successful GNOME 2.30 release!
* The GNOME Foundation is now switching to use a teleconferencing
number provided by Intel. Much thanks to Intel for helping the
GNOME Foundation by providing this service. Also, much thanks to
Sun Microsystems and Oracle for having provided this service for
the past several years.
* Meeting minutes for 7 board meetings from 2004-2007 were written
but never published.
o ACTION - Brian will publish the missing meeting minutes

Completed Actions

* Behdad - Tasked with scrubbing the GnuCash file so it can be made
public. This task is no longer relevant since the GNOME budget
will be detailed enough for the public when we start publishing
it once a month, so the need to share the GnuCash file directly
with the public is no longer needed.
* Brian - Follow up with Jonh Wendell and find out if he needs
anything soon for Brazilian event planning. Done shortly after
the meeting.
* Germán - Put together a proposal for how to address board members
who become inactive. Done shortly after the meeting.
* Jorge - Will ping J5 to coordinate what is necessary to improve
PyGTK+ maintainership. Now the PyGTK+ hackfest is being planned
to address this.
* Paul - The Friends of GNOME sysadmin announcement still has not
been done. Lucas seems ready. Paul will follow up.
* Paul - Will ping the a11y team for photos of users with GNOME
using accessibility solutions.
* Rosanna - Will send a new updated version of the GnuCash file
soon.
* Srini - Will respond to Juan José Marin about the SWOT analysis
he provided, provide feedback, and work out the next steps.
* Srini - Send out the GUADEC call-for-hosts, and the next meeting
will be an IRC meeting to discuss. This is done. Srini has the
meeting logs, but these are not yet published in the wiki. Yet to
format and upload and announce the meeting logs.
o
http://mail.gnome.org/archives/foundation-list/2010-January/msg00116.html
o logs were published at
http://live.gnome.org/GUADEC/HowToOrganizeIdeas
* Stormy - To propose a case study on how the improvements The
GNOME Foundation made with bugzilla made a difference as input
for the marketing materials for why the Foundation needs to hire
a system administrator. Max sent a write-up. Working with the
GNOME Journal folks to turn it into a GNOME Journal article. Will
go out in the next GNOME Journal.
o Sumana Harihareswara wrote it up
o
http://gnomejournal.org/article/96/canonical-upgrading-gnome-bugzilla-and-commercial-sponsorship
* Stormy - Will set up a "Wish List" Wiki page to highlight things
that the GNOME community needs help with funding with a link from
Friends of GNOME. Done shortly after the meeting.
* Stormy - Will update the surveys for doing the board of directors
performance reviews to reflect the change in board members.
* Stormy - File a bug in bugzilla about addressing outstanding
GnuCash automation issues.
* Stormy and Jorge - Will seek sponsors for the PyGTK+ and
Marketing hackfests. Jorge sent out the email.
* Vincent - Touch base with Matthew Garrett and with the GNOME
community to determine how the GNOME Code of Conduct needs to be
enhanced to reflect speakers. Ongoing. First draft is available,
need to push this. Vincent sent a ping to put this on the wiki
for public review. Draft published at
http://live.gnome.org/CodeOfConduct/SpeakerGuidelines
and will announce it to the membership for review next week. Need
to announce on foundation-list the wiki page.

Status of Action Items

* Brian - Get information about what should be in an "Employee
Handbook". Draft approved by board. Now under review by the GNOME
legal team.
* Brian - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
* Diego - Taken over from Stormy. Will work with Gil Forcada from
guifi.net and gnome-marketing to define the best way for
organizations like guifi.net to participate in the GNOME
community. Not many replies from the community. Diego will draft
something more concrete for gnome-marketing and ask for comments.
* Diego - Will lead the board member review process: pick a date,
send reminders and coordinate with Stormy the missing members
surveys.
* Diego - Will help Stormy to organize the Zaragoza event.
* Diego - Will organize a press release for giving $60 to OSUOSL.
* Jorge - Will work with Ubuntu volunteers to find people to run
the Texas Linux Fest booth.
* Jorge - Will send an email seeking hackfest sponsorships from the
advisory board.
* Jorge - Taken over from Lucas - Work to ensure that Foundation
members sign the GNOME Code of Conduct, and make it a requirement
that new Foundation members need to sign this. Lucas completed a
draft currently under review, tarted discussion on foundation
list, got a lot comments and feedback, and summarized the
discussion points. The board seems to be still interested in
proposing Code of Conduct as an official guideline for Foundation
members as a way have a more clear message about the values of
the GNOME community.
* Jorge - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
* Paul/Germán - Automate the process of entering PayPal information
into GnuCash. Taken over from Behdad.
* Paul - Will send an email to the foundation-list and the gnucash
list seeking someone to take over the GnuCash automation. Taken
over from Behdad.
* Rosanna - Research the GNOME Guidestar website and update if
necessary. Rosanna sent an update about the status of Guidestar,
but work is still needed. Need to find someone to keep the
website up-to-date.
* Rosanna - Will check who received the 2008 Annual Report and send
an email to board-list letting everybody know who received them.
* Rosanna - Will pay $60 to OSUOSL.
* Stormy - To schedule a meeting with companies that do consulting
work with GNOME to start discussions on how we can help (how can
we work together). Sent email. Got a couple of positive
responses. Will follow up with others and schedule a meeting.
* Stormy - To follow up with the Advisory Board about acquiring a
second machine. Email sent, but no response yet.
* Stormy - Set up a Euro bank account.
* Vincent - Update the blog and planet to highlight that people are
expected to sign and follow the GNOME Code of Conduct. Waiting
for Jorge's action on Code of Conduct.
* Vincent - Follow-up with Intel to determine what to do about
copyright assignment for clutter. Waiting for an official update
from Intel. Ongoing
* Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
there is an interest in defining a policy the release team can
follow to know whether a project with a copyright assignment
requirement can be accepted or not. What sorts of copyright
assignments are acceptable? Status: Bradley is working on an
updated draft.
* Vincent - Create a Philosophy page on the GNOME Wiki.

New Action Items

* Brian - To review the proposals for the TI Zoom2 project and
start discussion with the board to make a decision.
* Brian - The minutes for 7 board meetings from 2004 to 2007 were
never published. Brian will publish these minutes.
* Diego - To send out the performance review emails to the board
and start the process.
* Paul - When we reach the Friends of GNOME goal, put a thank you
banner up there instead. Save the ruler for the next set of
goals. Next time we should consider counting badges, or number of
subscribers so it is not always just measuring money.
* Stormy - To confirm having the advisory board meeting on the
Tuesday before the conference with the advisory board and confirm.
* Vincent - Announce that the new Code of Conduct is approved
* Vincent - Will ping Bradley Kuhn to see if he can lead the team
to interview sysadmin candidates.
* Vincent & Germán - To set up a meeting to plan for upcoming
events in Africa and ensure that Ben Konrath and Alberto Ruiz can
attend.

Discussed on the Mailing List

* The board voted and approved to give both Stormy Peters and
Rosanna Yuen access to the GNOME Foundation bank accounts.
Previously only Rosanna had access.
* Final vote and approval for Dave Neary's plan to provide GNOME
training at GUADEC 2010.
* Germán composed guidelines for expectations of board members and
how to deal with inactive board members.
* James Vasille and Brian Cameron have finished putting together a
new Commercial Trademark Exploitation agreement. Sent to the
board to review.
* Planning for the Foundation IRC meeting on March 27th.
* Stormy was asked to keynote at a PHP conference. The board
approved that she do this.
o http://tek.phparch.com/
* Discussion about providing funding for upcoming Brazilian GNOME
events, the GSettings hackfest, the Marketing hackfest (at
Zaragoza, Spain), and the Python Bindings hackfest.
* Luis de Bethencourt can no longer go to the GNOME event in
Nigeria. Alberto Ruiz will now be going.
* Discussion regarding setting up the new Friends of GNOME ruler.
* Discussion about announcing the Friends of GNOME sysadmin
campaign, and the board has started to receive applications for
the position.
* The GNOME Foundation is running low on medium sized t-shirts for
Friends of GNOME. Discussing ordering new shirts.
* Planning for making the SWOT analysis from Juan José Marin
available to the public.
* Brian proposed an idea for a t-shirt for GNOME volunteers.
* Discussion about how to make best use of the remaining Texas
Instruments Zoom2 device.
* Final review of the proposed "Employee Handbook" before asking
the legal team to review it. Once the board gets an approval from
the legal team, we plan to share it on the public foundation list
for community comment before approving it.
* Discussion about The CEO Goals & Bonuses document before sharing
it on the public foundation list.
* Trading emails with David Maxwell at Coverity to re-establish
contact and to determine who their appropriate GNOME contact
should be.
* Plans to switch teleconferencing service from Sun Microsystems
number to one provided by Intel.
* The GNOME Foundation Minutes page for board meetings has been
updated so it is more complete and extends back to the year 2000.
o http://live.gnome.org/FoundationBoard/Minutes
* Got a brief update on GUADEC 2008 finances. Some issues still
pending.

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