Meeting Minutes Published - March 15th, 2011

[Brian Cameron <brian cameron oracle com>]

The meeting minutes for the March 15th GNOME Foundation board meeting is
now published.  Refer here:

             http://live.gnome.org/FoundationBoard/Minutes/20110315

Other past board meetings are archived here:

             http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of March 15th, 2011

Next Meeting

    * March 29th, 2011

Attending

    * Andreas Nilsson
    * Bastien Nocera
    * Brian Cameron
    * Emily Chen
    * Germán Póo-Caamaño
    * Og Maciel
    * Paul Cutler
    * Rosanna Yuen

Regrets

Missing

Recurring Items

    * Review past action items.
    * Did each person update their action items?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to use gobby server for better minute taking.

New Items

    * Discussion about improving The GNOME Foundation relationship with
      Canonical.
          o Mark Shuttleworth raised some good questions and concerns
            about GNOME direction and GNOME release team process to the
            board.
          o ACTION: Paul - Will put together an email to Canonical
            regarding working towards improving relations.
          o ACTION: Paul - Set up a phone call with the right people at
            Canonical, the GNOME Foundation board and/or GNOME release
            team to discuss how to improve relations.

    * Fraudulent check
          o A person not affiliated with GNOME brought to the board's
            attention a fraudulent check that was used for a non-GNOME
            related promotion.
          o The check used publicly available account information (used
            for donations), and used a GNOME account that does not
            allow for withdrawals.
          o The recipient of the check did not try to deposit it, as it
            looked fraudulent.

    * ED Hiring
          o The board agreed to do away with the bonus plan and instead
            roll $15,000 (USD) into the salary directly. This is, on
            average, the amount Stormy received via bonus in past
            years.

    * Bastien is looking for new contacts at Yahoo.
          o ACTION: Bastien - Reach out to the GNOME Advisory Board via
            email to see if they can help out with providing contacts
            at Yahoo.

    * Desktop Summit
          o The registration website is currently using KDE
            infrastructure.
          o Some people are not comfortable with this, but this was the
            easiest way to get things done with very limited resources.
          o ACTION: Andreas - Will look into the possibility of a
            design where the facade is more neutral.
          o ACTION: Andreas - Will blog a Desktop Summit status report.

    * GNOME 3.0 Launch
          o After producing and shipping the GNOME 3.0 launch goodies
            to 112 registered launch parties, there is $739.96 (USD)
            budget remaining.
          o How should the budget be used? Options discussed:
                + Transfer the money back to the GNOME Foundation
                  account.
                + Use the money to support Bangalore GNOME.Asia Summit
                  and 3.0 Hackfest.
                + Use the money to provide more goodies for parties
                  (e.g. for parties that registered late).
                + Use the money to provide goodies to offer in exchange
                  for a donation at GNOME.Asia?
          o The board agreed to consider these options and vote via
            email after the meeting.
          o ACTION: Emily - Follow by email about vote for the options
            for extra money
          o ACTION: Emily - Update Tracking ID for 112 Launch Party
            Packages.
          o ACTION: Emily - Prepare to launch the GNOME Store in Beijing
          o ACTION: Emily - Create a PO in Oracle and transfer the gold
            sponsorship from Oracle to GNOME.Asia Summit 2011
          o Emily - Produce, Deliver and Tracking goodies for GNOME 3.0
            Launch Parties.

    * The GNOME Foundation acquired the gnome-touch.org domain.

Completed Actions

    * Andreas - Will send out emails to get more contacts or
      suggestions for someone who may be interested in applying.
    * Og - Will work to update the GNOME websites to update pages that
      refer to Stormy as the Executive Director.
    * Og - Will email the ED mailing list and ask for an update on how
      the hiring process is going, how many applications, etc.
    * Og - Will email the foundation-list mailing list with a reminder
      of January 12th IRC meeting time details.
    * Paul - To send email to the Advisory Board to request for help
      regarding Dave Neary's request. (Complete thanks to Vincent's
      reminder)
    * Paul - Will discuss with Canonical what we can do to improve
      communication. (Conference call with Rick Spencer on Mar 9th)
    * Paul - Will follow-up to acquire a laptop for Rosanna. (Board
      approved Rosanna's laptop purchase and gave Rosanna some
      direction on next steps)

Status of action items

    * Andreas - Will follow up with Andrew Savory from LiMo to see if
      relevant information from their GTK+ study can be made more
      public. (will ping again).
    * Andreas - To ask Kat if she can reach out to the
      gnome-de gnome org mailing list about finding local German
      volunteers to help with the Desktop Summit 2011. (will ping again)
    * Andreas - Will send out emails to get more contacts or
      suggestions for someone who may be interested in applying.
    * Bastien - Will try to find people who can consolidate the
      feedback about the Texas Instruments Zoom2 device to provide back
      to Texas Instruments.
    * Bastien - Will take over the internal review process task from
      Diego Urrelo (hopefully he can automate it).
    * Bastien - To find a way to automate the process of exporting
      results from internal review process and email it to the board.
    * Bastien - To discuss the use of badges (a-la Creative Commons,
      last.fm page colors, or PSN badges).
    * Bastien - To talk to Olav Vitters about using bugzilla to track
      Friends of GNOME post card sending.
    * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
    * Bastien - To contact the BBC to discuss about possible
      collaboration in working directly with GNOME.
    * Bastien - Will reach out to Dave Richards from the City of Largo
      to plan for a hackfest there.
    * Bastien - To e-mail Murray about contacting UPS one more time
      regarding the lost Event Box.
    * Bastien - To e-mail GIMP about changing their website, and
      procedure for donating.
    * Bastien - Will email Joanie about options about whether it makes
      sense for orca to consider being a FreeDesktop project.
    * Bastien - Will help find a home for the European Event Box.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Brian - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent Untz. Look at
      the archives in 2005 and try to determine which companies can use
      the GNOME trademark. Know what kind of contracts we had with
      them. Taken over from Jorge.
    * Brian - Will finalize marketing contract with Allan Day and
      Sumana Harihareswara.
    * Germán - To discuss with GNOME Hispano about them handling GNOME
      Foundation money in Euros (€).
    * Germán - To track if the new method of boletos generates more or
      less money from Brazil.
    * Germán - To have a draft Fiscal Year Budget in October for the
      board to review.
    * Germán - Will provide an updated budget for review that we'll
      plan to send to foundation-list for community review.
    * Germán - Will assist with the GNOME 3 as a Foundation goal task
      and to help in getting the GNOME 3 as a Foundation Goal survey
      topics together. (Handing over to someone else.)
    * Og - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct.
          o As per Paul's recommendation, I have emailed Vincent to ask
            him what his idea is for doing this.
          o Still have not heard back from Vincent Untz.
          o Still on ToDo.
    * Og - To look into Google Checkout as an annual payment option for
      FoG.
          o Still on ToDo.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad Esfahbod.
    * Paul - To start work on next 2011 Annual Report ASAP (due start
      FY2012).
    * Paul - Will work with Gil Forcada from guifi.net and gnome-
      marketing to define the best way for organizations like guifi.net
      to participate in the GNOME community. Not many replies from the
      community. Diego Urrelo will draft something more concrete for
      gnome-marketing to determine the best name and process for
      managing this. There was a discussion on the mailing list and a
      few good ideas, Diego will wrap them up and send them again for
      further comments.
    * Paul - Will follow-up with Board to read the Advisory Board fees
      for small businesses proposal, ask for feedback and set a date to
      vote by.
    * Paul - To finish the Privacy Policy, get review from James
      Vasile, etc.
    * Paul - To review Justin's email about updating trademark
      agreements and email the marketing team for feedback.
    * Rosanna - Will apply for the GNOME credit card. Status: Filled
      out initial application, have appointment next Wednesday with the
      bank to continue process.
    * Rosanna - Automate the process of entering PayPal information
      into GnuCash.

New Action Items

    * Andreas - Will look into the possibility of a design where the
      facade is more neutral.
    * Andreas - Will blog a Desktop Summit status report.
    * Bastien - Reach out to the GNOME Advisory Board via email to see
      if they can help out with providing contacts at Yahoo.
    * Emily - Follow by email about vote for the options for how to
      spend additional money after produced GNOME 3.0 Goodies.
    * Emily - Update Tracking ID for 112 Launch Party Packages.
    * Emily - Prepare to launch the GNOME Store in Beijing
    * Emily - Create a PO in Oracle and transfer the gold sponsorship
      from Oracle to GNOME.Asia Summit 2011
    * Emily - Produce, Deliver and Tracking goodies for GNOME 3.0
      Launch Parties.
    * Paul - Will put together an email to Canonical regarding working
      towards improving relations.
    * Paul - Set up a phone call with the right people at Canonical,
      the GNOME Foundation board and/or GNOME release team to discuss
      how to improve relations.

Discussed on the mailing list

    * Hiring
          o Moving forward with ED interviews and related discussions.
          o The board is discussing hiring a contractor for 20 hours
            ($1,000 USD) to help setup the GNOME CiviCRM system.

    * GNOME 3 Launch
          o Planning for a GNOME 3.0 DVD.
          o Emily reported that the GNOME 3.0 Launch Goodies were ready
            on March 11 and that 112 packages have been sent out.
                + The organizers had a budget of $7,046.20 (USD) and
                  now have a remaining budget of $739.96 (USD) after
                  sending out goodies to all 112 registered parties.
                  The board is discussing whether to use the additional
                  money to make more goodies or to use this budget in
                  other ways.

    * Events
          o The GNOME and KDE boards agreed to continue doing the
            Desktop Summit on a bi-annual basis.
          o Dave Neary asked the board if an advisory board member
            might be able to help provide the infrastructure to do an
            online training session/seminar on giving a conference
            presentation before the Desktop Summit. Paul pinged the
            Advisory Board with the request.
          o The board approved sending Brian Cameron to GNOME.Asia
            (March 28 - April 3, Bangalore, India)
          o The board approved sending Brian Cameron and Paul Cutler to
            the Linux Foundation Collaboration Summit (April 6-8, San
            Fransisco, USA).
          o The board agreed to cover $182 in transportation costs for
            the User Help Hackfest.
          o GSoC planning is being arranged.
          o The board agreed that the Women's Outreach program will
            provide $5500 per intern ($5000 student+ $500 organization)
            to match the way GSoC is run.
          o Discussion about who should receive the GNOME Pants at the
            Desktop Summit.

    * Marketing
          o The board is working to setup an affiliate account with
            eMusic to work with the new Banshee eMusic extension
                + http://www.emusic.com/affiliate/affiliate_faq.html
          o FreeWear provided a royalty report for February, 2011. The
            GNOME Foundation generated €5 in royalty.

    * Legal
          o Working to finalize the paperwork needed to finish
            Trademarking the GNOME brand.
          o Finalizing the ?MeeGo Handset Bid contract.

    * Miscellaneous
          o Discussion about processing funds held for Libre Graphics
            Meeting (LGM).
          o Paul had a meeting with Rick Spencer from Canonical to
            discuss how to improve relations.