Travel policy for GNOME.Asia Summit2014

[Emily Chen <emilychen522 gmail com>]

Hi all,

The GNOME Foundation provides travel sponsorships to individuals who want to attend GNOME.Asia 2014 and need financial assistance.

We are happy to announce the Travel Committee is ready to receive applications for sponsorships to attend GNOME.Asia 2014. This year, GNOME.Asia summit 2014 will be held in Beijing China, May 24-25, 2014 in Beihang University.

The instructions are detailed at http://live.gnome.org/Travel

Please read them carefully.

Deadline: March 31st, 2014, 19:00 UTC.  You can start sending in your applications now!

Some extra comments:

* Any information you send to the Travel Committee will be private.

* Asking for sponsorship *does not* guarantee you will get sponsored.

* A good application with good information will be processed fast.

* If you need help with accommodation, you should state in your application that you need lodging, and leave the cost blank.

* Always choose the most economical option when possible.  People who need travel sponsorship, should look for the best price (i.e. through a service like kayak.com).  If the Travel Committee finds a cheaper price, that will be the price considered during the evaluation.

* If your country needs a VISA invitation letter and you are a GNOME contributor, please let the GNOME Travel committee know about it.

* If you are selected for the Google Summer of Code or the GNOME Outreach Program for Women (as student or mentor) you should mention it in your application.

* If your talk was selected for GNOME.Asia 2014, you should mention it in your application.

* Travel committee give preference to speakers, Foundation members, Gsoc students, Women Outreach Program interns and actively contributors.

* The Travel committee should reply back about receiving your application within 2-3 days. After that we would accumulate all the sponsorship requests and process them together. So please do not panic (have any butterflies in your stomach) if we take some time to reply on the status. Affirmative/Negative you would surely get a response.

* No personal emails to committee members. Please keep travel-committee Cc’ed on all your replies.

Feel free to ask questions on the travel-committee list. You can also find us in the #travel channel at irc.gnome.org

Regards,

Emily Chen

On Behalf of GNOME Travel Committee