= Foundation Board Minutes for Tue, September 19th 2017, 17:00 UTC =
Next meeting date Tue, September 26th 2017, 17:00 UTC
== Attending ==
* Alexandre Franke
* Nuritzi Sanchez
* Cosimo Cecchi
* Meg Ford
* Carlos Soriano
* Neil McGovern
* Zeeshan Ali
* Allan Day
== Regrets ==
* Rosanna Yuen
== Missing ==
== Agenda ==
* Using TransferWise or some other payment system
* Andrea's email "SSL certificates renewal"
* Javier's email "Looking for sponsorship for GITLAB runners"
* CoC workshop sponsorship
* Review ongoing items
== Minutes ==
* Using TransferWise or some other payment system
* This has been recommended to us as a good alternative to Paypal that is cheaper and works in certain countries where Paypal does not work
* We also have another account on a different payment system (Payoneer) that we use for Summer of Code
* Since Rosanna and Neil would be the main users of this, a good next step would be for them to review options and report to the Board
* ACTION: Neil will look into this and coordinate with Rosanna when she's back
* Andrea's email "SSL certificates renewal"
* The request looks reasonable
* This is something we need to renew every year, but the cost has been decreasing since we switched some machines to Let's Encrypt
* In 2018 it will also be less since Let's Encrypt will start offering wildcard certificates
* Neil has reached out to Andrea and in the future he's going to provide a budget line to streamline this process together with the Foundation operational budget
* VOTE: approve $537 to renew the certificates as requested by Andrea, including the IRC certificate that will be expiring December
* +1 Cosimo, Alexandre, Nuritzi, Meg, Carlos, Zeeshan, Allan. VOTE PASSED
* ACTION: Alexandre to communicate to Andrea
* Javier's email "Looking for sponsorship for GITLAB runners"
* To increase our Continuous Integration capacity on the GNOME GitLab server, we'll need to provision some more servers, as we migrate more projects there
* CI is enabled by default for projects on GitLab, and Javier is looking to keep it enabled; we could also make the recommendation to keep this disabled for GNOME projects for now
* The Chicago LUG managed to get some machines from RackSpace as a charity; GNOME could potentially be eligible for something similar
* We could ask for help to our Advisory Board, or use our network to ask for support from other companies
* It would make more sense to ask for hardware/cycles directly, rather than fundraising, since server bandwidth is a recurring cost
* ACTION: Meg and Neil to look into connecting to hosting companies using Meg's connections
* ACTION: Meg to get back to Javier
* CoC workshop sponsorship
* It looks like this event will only happen with GNOME's sponsorship
* The event would take place November 26th, this is fairly urgent because the organizers want to plan for this ahead
* Would like to see a cost breakdown; Cosimo feels that it would not be very fair to pay for the whole workshop if the main goal is to train their own volunteers, but would be happy to support part of it
* If we sponsor it, we should make sure it's geared towards our needs too
* ACTION: Nuritzi to get on a call with Josh and report back to the Board
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
* Using TransferWise or some other payment system
* This has been recommended to us as a good alternative to Paypal that is cheaper and works in certain countries where Paypal does not work
* 2017-09-19
* Since Rosanna and Neil would be the main users of this, a good next step would be for them to review options and report to the Board
* ACTION: Neil will look into this and coordinate with Rosanna when she's back
* SSL certificates renewal
* 2017-09-19
* The Board voted to approved $537 to renew the SSL certificates
* ACTION: Alexandre to communicate to Andrea
* Looking for sponsorship for GitLab runners
* To increase our Continuous Integration capacity on the GNOME GitLab server, we'll need to provision some more servers, as we migrate more projects there
* We could ask for help to our Advisory Board, or use our network to ask for support from other companies
* It would make more sense to ask for hardware/cycles directly, rather than fundraising, since server bandwidth is a recurring cost
* 2017-09-19
* ACTION: Meg and Neil to look into connecting to hosting companies using Meg's connections
* ACTION: Meg to get back to Javier
* CoC Workshop sponsorship
* A group of people (Sarah Sharp, others) in SF are putting together a workshop about enforcement of CoC in communities or events
* The CoC working group would like to attend to e.g. help them with the enforcing guidelines
* The organizers of the workshop asked us to consider donating resources to this event, including sponsoring Sarah's travel for the event
* Total request: up to $3600 for training materials, flight and accommodation for Sarah, but whatever we can afford
* The request comes from Rosanna and Nuritzi; Rosanna has been contacted privately by the organizers
* 2017-09-19
* Would like to see a cost breakdown
* General feeling we should not cover all the cost ourselves, and we should make sure it's geared towards our needs too
* ACTION: Nuritzi to get on a call with Josh and report back to the Board
* Mexico workshop
* 2017-08-29
* Was supposed to start yesterday, has been delayed.
* Engagement team committee for funds
* The committee would allocate small budgets for events like release parties
* Board to vote on this once we have a list of volunteers and a description of the committee's role
* GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email
* The design is not optimal, could use some tweaking but it’s alright.
* ACTION: Allan to write recommendations for next year
* 2017-07-11 - Allan still not done this. Sad face.
* GUADEC 2017 finance request
* The board wishes to make this a more straightforward process in the future
* ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
* Foundation support for Flathub
* 2017-05-09
* The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
* ACTION: Neil to connect to Luis
* 2017-05-16 - Exact questions to ask Luis are being worked up
* 2017-06-06 - Questions sent to Luis, being looked at.
* 2017-09-05 - Being passed to Karen now, discussions have stalled a little, Neil chasing up
* Hackfest process documentation
* 2017-02-14
* ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
* 2017-05-02
* Nuritzi will work on this by end of May, check in then
* 2017-09-05: Nuritzi updated the wiki about a week ago but we should go over this in Berlin.
* Owncloud shared calendar for the board
* 2016-08-10
* Cosimo tested creating an event, but with mixed results
* ACTION: Cosimo to take it on from here
* 2017-03-07
* Neil is looking into a similar calendar so will take over
* 2017-07-26
* (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted
* 2017-08-19
* Alexandre tested the shared calendar that Allan set up a while back on nextcloud, seems to work well
* We are entering beta phase with some directors opting in
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
* Dropping dates in copyright claims on our websites
* 2016-12-06
* ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
* 2016-12-20
* Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
* 2017-01-24
* Alexandre reached out to Creative commons
* 2017-02-28
* Alexandre will try alternative channels
* 2017-05-02
* We got a reply, Alexandre to follow up
* 2017-05-30
* Two options
* Have terms of use on the website that state that linking to a page is sufficient attribution
* Require contributors to assign their attribution to the GNOME Foundation
* Privacy campaign funds
* 2016-09-27
* Draft is out for the Board to review and give feedback
* ACTION: Cosimo to try and form a committee to review internship proposals
* 2016-10-26
* We are aiming for an internship round in spring 2017
* 2017-07-26
* Carlos and Zeeshan are taking this over -- the plan is still to do internships
* Friends of GNOME
* 2016-08-10
* ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
* 2017-03-07
* Allan will pass this on to Neil, and connect him to Tobi
* 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM
* At sysadmin meeting at GUADEC
* Paypal Giving Fund
* Alexandre suggested in december 2015 to get us enrolled in the program
* That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
* Zana tried to get us in sometime before may 2016, we never heard back.
* 2016-09-06
* ACTION: Zana to look into it
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
* Contract template for future use organizations for which we handle money
* Kat to draft this
* Alexandre took over
* 2017-07-26
* This is close to being done
* Privacy policy for GNOME services
* Sysadmin Team's NDA should also be covered when dealing with this item
* Kat or Allan to write up the policy
* Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
* 2017-07-26
* Allan is still working on this, but with low priority
== Discussed on the mailing list ==
== Completed actions ==
* Zeeshan's Rust hackfest request and the updated hackests wiki page
* CoC Workshop sponsorship
* Questions for the organizers, to be asked copying board-list@
* Who else is attending the workshop?
* Who else have they asked for sponsorship?
* What is the max number of attendees that we can invite in case we want to make a hackfest around it?
* Will we be on sponsorship material of some sort?
* How is GNOME related to this event?
* The GNOME Foundation is trying to create an event CoC and would benefit from having an event around it
* ACTION: Nuritzi to email Josh and Sarah for more info and cc Board
* Budget for release parties
* VOTE: grant $500 to the engagement team for the 3.26 release parties, to be administered by Nuritzi
* +1 unanimous
* ACTION: Nuritzi to write a report about the usage of previously allocated funds
* 2017-09-11 DONE: Nuritzi sent email to board@ with a summary of spending called "Summary | Spending on Engagement Parties to Date"
* ACTION: Nuritzi to advertise the budget to the relevant channels (we suggest foundation-list, the engagement blog, and social media)
* 2017-09-11 DONE: Engagement team advertised on all those things
* Foundation hackfest
* 2017-08-15
* Berlin on Oct 5th-8th seems the most likely to work for the most of us.
* ACTION: Cosimo to send a follow up on the list
* 2017-08-22
* Accommodation needs to be decided
* Dates confirmed: Friday 6th through Sunday 8th.
* VOTE: send Neil and Rosanna to the hackfest
* +1: Cosimo, Nuritzi, Allan, Alexandre. Abstained: Zeeshan. VOTE PASSED.
* ACTION: Nuritzi to create a private agenda for the Board Hackfest
* 2017-08-29
* Travel assistance requests for Foundation Hackfest
* Only 3 directors have made their requests so far
* Needs to be done ASAP
* 2017-09-05
* Some people still need to send their travel assistance request
* 2017-09-12
* Agenda
* Board members should add their agenda items to this
* 2017-09-19
* Since this is on track, consider it DONE for the purpose of these minutes
